But, again, depending on the topic of communication may be enough for me not to encourage further contact. If the misspelling continues on and on, that confirms that they ignore detail.
This will signal that their informal approach is not yet aligned with our relationship. I may also reflect a more formal tone depending on the topic at hand. I continue to sign off with my name, as displayed on every email I send. This also applies to non-business communications, when the other side indicates a less formal approach is welcome. Formality in business is a sign of respect. This certainly is not good for nurturing business relationships. That is not necessarily a bad thing, but there is the risk that the recipient may not appreciate that approach. Why would you change someone’s name to something other than how they sign off their email? Most likely because you want to appear friendly and more intimate than the relationship entails. While these folks mean well, taking a too-informal approach can leave a negative impression. But, unfortunately, only close friends and family know to spell my name as Judi. They would know if the sender knew me well enough to address me differently than I sign off in my emails. I have folks who email me as “Judy” - I’m not a Judy - I am Judith. It is pretty standard for this to happen to me. This is certainly not the type of error you want to make if you are serious about building relationships or making a positive impression. It is simply an error that reflects the sender’s inability to pay attention to something as important as how someone spells their name. I do not believe there is any animosity in misspelling your name. One of them being the correct spelling of the name of the person they are emailing. Most are so concerned about what they want to say that they ignore details. I used to believe this to be an online-only thing - but I see this in play just as much offline. Speaking from experience and being an online business consultant for over 25 years, sadly, many have the attention span of a gnat. It is right there in the email and reflects how the recipient spells their name.
And should they even correct the sender? Email Etiquette = Spelling Names as Displayedĭo not assume, do not change, or guess how a name is spelled. Next comes the best way to correct the sender. It’s due to an increasingly common occurrence nowadays - lack of attention to detail. So why do the senders still misspell their names? Especially when their signature file or the From field clearly shows the correct spelling of their name.
#CORRECTING TYPO IN EMAIL HOW TO#
Those who contact me about this topic want to know how to handle the incorrect spelling of their name and how to correct the sender. I receive emails all the time from folks who misspell my name. I get it as I have first-hand experience with this situation. I receive emails on this topic on a pretty regular basis.
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